Rental Screening Criteria
ALL UNITS SUBJECT TO AVAILABILITY
CTL MANAGEMENT, INC. RENTAL SCREENING CRITERIA
I. OCCUPANCY POLICY
- Occupancy is based on the number of bedrooms in a unit. A bedroom is defined as a space within the premises that is used primarily for sleeping purposes, contains at least 70 square feet and configured so as to take the need for fire exit into account.
- Occupancy of the unit shall not exceed two people per bedroom plus one. Example: for a 2-bedroom apartment, occupancy cannot exceed 5 people. Occupancy policy can be waived if required by law. Please contact management if you wish to request a waiver of this policy.
II. APPLICATION PROCESS
- Review the Rental Screening Criteria and select your rental unit.
- Complete the application on the designated form and pay the applicable non-refundable applicant-screening charge.
- Be prepared to wait a minimum of 72 hours for the application verification process.
- If the application is approved, you will be required to pay the required deposit and sign an Agreement to Execute Rental Agreement within 48 hours.
- If a housing choice voucher is used: (i) the inspection by the housing authority must be completed in a timely manner, which depends on the type and location of the property; (ii) only those repairs required under state law will be made by the landlord; and (iii) the stated monthly rent will not be reduced if it exceeds what the housing authority considers Fair Market Rent.
III. GENERAL REQUIREMENTS
- Valid government issued photo identification, regardless of expiration date, including evidence of Social Security number, permanent resident card, immigrant visa, individual taxpayer identification number, non-immigrant visa, will be required as necessary to adequately screen for criminal and credit.
- You may provide your social security number on a strictly voluntary basis to assist us in obtaining a credit report. We will use reasonable efforts to obtain a credit report and credit history even if we do not have this information. You may be able to assist us by providing a recent history of at least six months of paid utility bills or other regular monthly bills that show a pattern of consistent and timely payment. However, if we are unable to obtain sufficient credit information, we may be unable to approve your application.
- Applicants must be eighteen (18) years of age or older.
IV. INCOME REQUIREMENTS
- Gross monthly income should be equal to or greater than two (2) times the portion of the stated monthly rent that will be paid by all residents of the rental unit. If there is no local, state or federal housing assistance, this equals the stated monthly rent. If there is local, state or federal housing assistance, this equals the residents' portion of the monthly stated rent. For guarantors, gross monthly income should be equal to or greater than three (3) times the stated monthly rent.
- If employment income is used, two most recent paycheck stubs will be required, unless income is verified over the phone by employer. If applicant has been employed less than six (6) months, a confirmation statement from employer verifying employment will be required.
- If self-employment income is used, applicant will be required to show proof of income through copies of the previous year's tax return.
- All forms of legal and verifiable income will be considered, including but not limited to: government assistance such as social security, unemployment, welfare, housing choice vouchers and other rent assistance; bank accounts; alimony/child support; trust accounts; grants/loans.
V. RENTAL REQUIREMENTS
- Twelve (12) most current months of favorable and verifiable rental history (no more than twenty-four  months old) from a third party landlord.
- If a home is/was owned, mortgage payments must be current to reflect positive rental history.
- Eviction free rental history for the prior three (3) years. We will not consider any eviction action that was dismissed or resulted in a judgment in favor of the applicant. We will not consider any eviction action that was entered on claims that arose on or after April 1, 2020 and before March, 2022.
- Unfavorable information obtained from prior landlords may result in denial of application. Unfavorable information may include but is not limited to: a). Rental history of delinquent payments; b). History of non-payment of rent; c). History of violating rental agreements. We will not consider any nonpayment of rent, including rent reflected in judgements or referrals of debt to a collection agency that accrued on or after April 1, 2020 and before March 1, 2022.
- Failure to provide correct verifiable references shall result in denial of application.
VI. CREDIT REQUIREMENTS
- Favorable credit will be required and a credit report is requested for all financially responsible applicants. This report is reviewed by weighing current accounts, delinquent accounts, collection accounts, bankruptcies, liens, judgments, public records and any other outstanding balances.
- Any open bankruptcy will result in the denial of the application.
- Any recorded judgments, collections, or outstanding delinquencies pertaining to payment of rent or other amounts due a Landlord may result in the denial of the application, except for any unpaid rent, including rent reflected in judgements or referrals of debt to a collection agency that accrued on or after April 1, 2020 and before March 1, 2022.
- Unpaid collections to a utility company (electric, gas, water, sewer, garbage) that services the property will result in denial of the application.
VII. CRIMINAL RECORDS CRITERIA
- Upon receipt of the application and screening charge, Landlord/Agent will conduct a search of public records to determine whether the applicant or any person living with applicant has a "conviction" (which means a conviction, a guilty plea, or a no contest plea). A conviction concerning any of the crimes listed below within the time limits listed, subject to an individualized assessment as described in section 2 below, shall be grounds for denial of the application. This public records search is done to determine if renting to this applicant would adversely affect the property of a Tenant or Landlord, or the health, safety, or peaceful enjoyment of the premises of Tenants or the Landlord/Agent. Crimes that were dismissed, expunged, voided or invalidated determined or adjudicated through the juvenile justice system, as well as when Applicant is participating or has completed diversion or deferral of judgment program or for crimes no longer illegal in Oregon will not be considered.
- Any felony involving violence, murder, manslaughter, rape, sex crimes, manufacture or distribution of a controlled substance, drug crimes, kidnapping, burglary, robbery, arson, reckless burning, or other person crimes, property crimes, or weapons crimes: Five (5) years from the date of disposition.
- Any misdemeanor involving violence, sex crimes, theft, arson, reckless burning, or other person crimes, property crimes, or weapons crimes: Three (3) years from the date of disposition. Crimes that were dismissed, expunged, voided or invalidated determined or adjudicated through the juvenile justice system, as well as when Applicant is participating or has completed diversion or deferral of judgment program or for crimes no longer illegal in Oregon will not be considered.
- If applicant, or any proposed occupant has a conviction that would result in the denial of their application, under these criminal conviction criteria, and desires to submit additional information to Landlord/Agent along with the application so Landlord/Agent can engage in an individualized assessment upon receipt of the results of the public records search and prior to the denial, applicant should do so. Otherwise, applicant may request the review process after denial as set forth below, however, Landlord/Agent will only hold the unit for which the application was received for a reasonable time under all the circumstances to complete the review unless prior to receipt of the applicant's written request (if made after denial) the unit was committed to another applicant. Documentation may include, but is not limited to, statement of the applicant, proof of employment, certifications of trainings completed, certifications from treatment/rehab programs or a letter from a caseworker, therapist, counselor, parole or probation officer. Landlord/Agent will review the documentation and consider relevant mitigating information such as the facts and circumstances of the criminal conduct, the age of the applicant at the time the conduct occurred, evidence that the applicant has maintained good rental history before and/or after the conviction or conduct, evidence of rehabilitation efforts, and criminal convictions prior to and/or after the particular conviction being reviewed. Landlord/Agent's review of the documentation does not guarantee that the application will be approved. Landlord/Agent will notify the applicant of the results of the review within a reasonable time after receipt of all required information.
- No one should rely upon criminal background screening for an assurance of safety.
VIII. INDIVIDUALIZED ASSESSMENT AND DENIAL POLICY
If unfavorable information is received on your background investigation and does not meet our Rental Screening Criteria, you will receive notification and at this time you may:
- Contact the company that supplied the information to discuss your application.
- Contact the credit-reporting agency to identify what is reporting unfavorable information.
- Correct any incorrect information through the credit-reporting agency as per their policy.
- Request the credit-reporting agency to submit a corrected credit check to the appropriate Screening Company.
- Provide Landlord with supplemental evidence/documentation so that an individualized assessment can be performed.
- Upon receipt of corrected and satisfactory information, your application will be re-evaluated for the next available unit.
- Be advised that incomplete, inaccurate, intentionally withheld or misrepresented or falsified information or current use of illegal drugs are grounds for denial of this application. Any applicant whose tenancy may constitute a direct threat to the health and safety of the property, the property of others, other residents, staff, guests or invitees will be denied tenancy.
If your application has been denied and you feel you qualify as a resident under the criteria set out above, you should do the following: Write to our Equal Housing Department, 9500 SW Barbur Boulevard, Suite 300, Portland, OR 97219. In the letter explain the reasons you believe your application should be approved and request an additional review of your file. Within two (2) weeks of receipt of your letter, your application file will be reviewed and you will be notified of the outcome of the review.
Application screening charges are non-refundable and are $22.00 for applicants who will be financially responsible, $75.00 for Corporate, and zero for applicants who will not be financially responsible and Occupant.